We are looking for a highly-­organized individual to keep our busy Rancho Cordova office gears spinning smoothly. This position is for the master multi-­tasker with excellent communication skills and an upbeat attitude. At Murraysmith + Quincy Engineering we believe caring for our people goes hand-­in-­hand with providing stellar client care. If you’re looking for an opportunity to grow your career with a thriving firm that rewards your efforts, Murraysmith + Quincy Engineering is the team for you! 

We Will Count On You To:

• Answer multi-line phone and route calls appropriately

• Greet and assist visitors

• Process outgoing mail and shipments and route incoming mail and shipments

• Order office supplies

• Facilitate office machine maintenance and supply

• Serve as building maintenance and emergency contact during business hours

• Manage field supplies

• Coordinate company vehicle maintenance and scheduling, and communicates with fleet manager

• Coordinate conference scheduling, food or equipment needs and set-up and clean-up

• Coordinate workstation set-up and organization

• Perform archived file maintenance, office library organization, and overall office document management

• Coordinate general office organization

• Track staff out-of-office

• Assist with coordination of company events and conferences

• Provide travel coordination and support to the office

• Provide front desk backup

• Provide overall administrative support to the office

• Maintain cooperative and productive working relationships and communications with all employees and participating effectively as a team member

• Respond with commitment and sensitivity towards satisfying the needs of internal and external customers

• Organize and prioritize work assignments to complete assignments/tasks on time and with quality

• Ability to manage deadlines appropriate to need

• Performs other tasks as needed

 

Technical Responsibilities:

• Create, update, and distribute business-related documents

• Provide proofreading and editing for contracts, proposals, reports, correspondence, scopes of work, and other documentation as needed

• Compile reports and technical documents

• Provide proposal, SOQ, and other marketing support as needed

• Document and correspondence quality review 

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Required Qualifications:

• High School Diploma or GED

• 4-5 years of administrative experience in a professional services environment

• Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Adobe Suite 

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Preferred Skills:

• Project Management Software

• Deltek Vision

• Multi-Line Phones

• A/E/C experience 

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Why Quincy?

Flexible schedules

100% company-paid employee Health, Life, and Disability benefits

Paid memberships in professional organizations

Reimbursement for professional registrations and renewals

Paid time off for PE and other certification/licensing exams

Subsidized alternative commuting

Subsidized fitness and wellness memberships

Competitive salaries, paid time-off, and a 401(k)-retirement plan

Paid volunteer time – we believe in giving back to the community

 

All are welcome! Quincy Engineering is proud to be an Equal Opportunity/Affirmative Action Employer.

 

We are excited to unite our expertise and expand our geographic footprint with Murraysmith to craft communities throughout the western U.S!

 

​For 2020, both Murraysmith and Quincy Engineering will operate under our respective names and will continue to provide high-quality engineering expertise to our clients. With a team of 300 people in 17 offices, the merger also provides boundless opportunities for our team members to grow their careers and deepen their expertise.

 

Quincy Engineering is an AA/EEO/Veterans/Disabled employer.