Administrative Specialist

PORTLAND, OR

CORPORATE - ADMIN

FULL TIME

We are looking for a highly-­organized individual to keep our busy Portland, OR office gears spinning smoothly. This position is for the master multi-­tasker with excellent communication skills and an upbeat attitude. At Murraysmith + Quincy Engineering we believe caring for our people goes hand-­in-­hand with providing stellar client care. If you’re looking for an opportunity to grow your career with a thriving firm that rewards your efforts, Murraysmith + Quincy Engineering is the team for you! 


We Will Count On You To:

  • Answer multi-line phone and route calls appropriately

  • Greet and assist visitors

  • Process outgoing mail and shipments and route incoming mail and shipments

  • Order office supplies

  • Facilitate office machine maintenance and supply

  • Serve as building maintenance and emergency contact during business hours

  • Manage field supplies

  • Coordinate company vehicle maintenance and scheduling, and communicates with fleet manager

  • Coordinate workstation set-up and organization

  • Perform archived file maintenance, office library organization, and overall office document management

  • Coordinate general office organization

  • Track staff out-of-office

  • Assist with coordination of company events and conferences

  • Provide travel coordination and support to the office

  • Provide front desk backup

  • Provide overall administrative support to the office

  • Maintain cooperative and productive working relationships and communications with all employees and participating effectively as a team member

  • Respond with commitment and sensitivity towards satisfying the needs of internal and external customers

  • Organize and prioritize work assignments to complete assignments/tasks on time and with quality

  • Ability to manage deadlines appropriate to need

  • Performs other tasks as needed

 

Technical Responsibilities:

  • Create, update, and distribute business-related documents

  • Provide proofreading for contracts, proposals, reports, correspondence, scopes of work, and other documentation as needed

  • Compile reports and technical documents

  • Provide proposal, SOQ, and other marketing support as needed

  • Document and correspondence quality review 

Required Qualifications:

  • High School Diploma or GED

  • 4-5 years of administrative experience in a professional services environment

  • Microsoft Office (Word, Excel, Outlook, PowerPoint)

  • Adobe Suite 

Preferred Skills:

  • Project Management Software

  • Deltek Vision

  • Multi-Line Phones

  • A/E/C experience 

Why Quincy?

Flexible schedules

100% company-paid employee Health, Life, and Disability benefits

Paid memberships in professional organizations

Reimbursement for professional registrations and renewals

Paid time off for PE and other certification/licensing exams

Subsidized alternative commuting

Subsidized fitness and wellness memberships

Competitive salaries, paid time-off, and a 401(k)-retirement plan

Paid volunteer time – we believe in giving back to the community

 

All are welcome! Quincy Engineering is proud to be an Equal Opportunity/Affirmative Action Employer.

 

We are excited to unite our expertise and expand our geographic footprint with Murraysmith to craft communities throughout the western U.S!

 

For 2021, both Murraysmith and Quincy Engineering will operate under our respective names and will continue to provide high-quality engineering expertise to our clients. With a team of 300 people in 17 offices, the merger also provides boundless opportunities for our team members to grow their careers and deepen their expertise.

 

Quincy Engineering is an AA/EEO/Veterans/Disabled employer.